Administrative Assistant III (USA-Remote)

Industry: Private

Employment Type:- Full Time

Work Hours:-  8 Hours

Locations:- USA

Full Job Description:-

Careers That Change Lives 

A career at Medtronic is like no other. We’re purposeful. We’re committed. And we’re driven by our Mission to alleviate pain, restore health and extend life for millions of people.

We are excited to be hiring an Administrative Assistant III to join our Medtronic Neuromodulation Commercial Operations and Strategy Team.  Bring your talents to an industry leader in medical technology and healthcare solutions – we’re a market leader and growing every day.

Join a diverse team of innovators who bring their worldview, their unique backgrounds, and their individual life experiences to work every day. It’s no accident — we work hard to cultivate a workforce that reflects our patients and partners. We believe it’s the only way to drive healthcare forward and remain a global leader in medical technology and solutions. To learn more about Inclusion & Diversity at Medtronic click here.

This position can work remotely from anywhere within the United States, or onsite at out Rice Creek East facility in Fridley, Minnesota.

In this role, you will independently perform diverse administrative and project duties.

Responsibilities will include but are not limited to: 

  • Providing general administrative support including preparing communications and maintaining schedules
  • Meeting and conference coordination, ordering supplies, travel coordination (domestic and international), including necessary international documentation, and submitting expenses
  • Creating presentations and meeting materials
  • Applying knowledge of and experience in company Payment and Sourcing Policy to facilitate execution of vendor contracts and payment of vendor invoices and Purchase Orders (POs)
  • Maintaining and sometimes creating files in MS Project/Word/Excel/PowerPoint
  • Supporting the recruiting interview process in terms of candidate communication and coordination of interviews
  • Managing new hire on-boarding processes, including new computer and mobile device ordering, setting up cubicle and facility needs, scheduling on-boarding meetings as needed per the hiring manager and any other needs related to new hire onboarding
  • Coordinating various projects for the team, including internet/intranet research, setting up files and managing general department supplies and inventory
  • Managing coordination for team cubicle moves and any communications to the team surrounding those moves
  • Ensuring computers, iPads, mobile phones are ordered and/or updated for the team as needed
  • Maintaining correspondence and other required documentation
  • Identifying issues in documents, memos, correspondences, and telephone calls which require action. recommending alternatives and executing an alternative when appropriate

Must Have (Minimum Qualifications): 

To be considered for this role, the minimum requirements must be evident on your resume.

Requires a high school diploma or GED and a minimum of 4 years of administrative/project support experience

Nice to Have (Preferred Qualifications): 

  • Associate or bachelor’s degree preferred
  • Proficiency in MS Office applications: Excel, PowerPoint and Word, Project (or similar scheduling software), project management techniques and tools; and web-based applications
  • High attention to detail and accuracy
  • Experience working independently and troubleshooting problems
  • Experience working in a highly-matrix, dynamic, multi-time zone/region and fast-paced work environment (ability to shift priorities & work plan based on department needs)
  • Experience working on multiple projects in a deadline driven environment – demonstrated skill under pressure

Administrative Assistant III (USA-Remote)

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